Agenda and minutes

None received.

In accordance with the Constitution, Members are asked to declare any personal or prejudicial interest they may have in any matter which is to be considered at this meeting.

There were no declarations of Members’ interests.

We have confirmed as correct the minutes of the Authority meeting on 22 November 2010.

We have agreed to adopt the formal rotation and succession plan for the positions of chairman and vice-chairman of ELWA and the ‘A’ Director of ELWA Ltd as set out in paragraph 3.4 of the Managing Director’s report.

The Finance Director presented his report stating that budgets were on course.  We have noted the report.

The Finance Director recapped his report setting out the parameters within which work was undertaken.  There was no proposal to borrow at present although there is an allowance to do so.  Should this situation arise a further report would be presented.

We have agreed to the recommendations set out in the report.

We have been advised by the Managing Director about corporate Identity changes and changes to the website and e-mail extensions.  ELWA officers will provide the Boroughs with the new details in due course.  We have noted the report.

The Head of Operations presented his report and reminded Members that some of the detail had been superseded by his Monthly Bulletin Report.

Adverse weather conditions could have contributed to poor performance levels at RRC Sites.  We have discussed recycling tonnages and percentages generally, together incineration and the SRF markets.  We have also considered the impact that the Olympics will have on waste minimisation.

The Chairman asked about invoking a termination of the contract but the Head of Operations advised compensation would become payable and we would also be left with Plants that we would need an operator for.

We have received and noted the Head of Operations report and that National Indicators will cease next year and that there ware calls for LATS to be scrapped. As soon as further details on national targets are available, a further report would be presented.

This report follows on from workshop on waste minimisation and Officers when tasked with coming up with a methodology or proposal for tighter controls at RRC Sites.

It proposed challenging people and asking for proof of residency and looking at vehicles used and types of waste that they had.  The Head of Operations and Monitoring Officer will confirm the types of vehicles allowed on the sites.

As part of the new Protocol, we have considered the installation of Automatic Number Plate Recognition equipment at the sites and raised concern about increased flytipping.  The Head of Operations has advised that when researched with other areas, no evidence had been found to show flytipping increases.

After full consideration of the risks and benefits involved, we have approved the introduction of Phase 1 of the new Protocol, and noted that Officers would conduct further research into the feasibility of Phase 2.

(The meeting was adjourned at 10.40 and resumed at 10.52.)

The Finance Director outlined his report and the assumptions and cost pressures determining the levy, the strategic use of reserves to mitigate cost increases to Boroughs, the revised revenue estimates for 2010/11 and the revenue estimates for 2011/12.  Our attention was drawn to the risks and challenges faced by ELWA. 

Members agreed to the following recommendations:-

a)  The revised estimates for 2010/11 totalling £49,920,000 (paragraph 1.2 and Appendix A;

b)  The revenue estimates for 2011/12, totalling £53,236,000 excluding contributions from reserves;

c)  The charges for commercial and industrial waste for 2011/12

• Commercial & Industrial Waste - recycled   £70 per tonne
• Commercial & Industrial Waste - other    £107 per tonne

d)  The utilisation of the PFI Contract Reserve of £5,987,000 for 2011/12 and the policy of utilising the increased PFI grant in the next 3 years to mitigate the levy increase during this period;

e)  A Contingency Reserve of £150,000 for 2011/12;

f)  A contribution from Revenue Reserves of £2,500,000:

g)  That on the basis of (b) to (d) above, ELWA determined its levy for 2011/12 in the sum of £44,749,000;

h)  The policy on Reserves and associated criteria; and

i)  The continuation of existing arrangements for payment of the Levy and funding of the Constituent Councils in 2011/12.

The Managing Director advised that the contractor’s proposal had not yet been agreed.

Members have agreed to consider the ABSDP at the April workshop.

We have noted the date of the Workshop.

We have resolved to exclude the public and press from the remainder of the meeting by reason of the nature of the business to be discussed which included information exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

The Managing Director informed Members that the minutes of26th October had been superseded.  Another meeting had taken place and those minutes were awaited.  He has provided us with an update on the latest position.

We have agreed to invite representatives of the John Laing element of Shanks to meet informally with us at the April workshop.

Chair: ………………………………..

Dated:  ………………………………..