Decision details

The Cabinet will be asked to consider proposals to enter into a procurement exercise for the award of a new term contract for day to day reactive repairs and minor works in relation to Building Maintenance in non-domestic properties over a three year term with an option to extend the contract for a further two one yearly extensions subject to satisfactory performance of the appointed contractor

The Cabinet Member for Finance and Education presented a report on proposals relating to the procurement of a new term contract for Building Maintenance in Public and School buildings and Housing properties (where required), consisting of a framework of locally based small businesses utilising local based labour. 

The Cabinet Member advised that the proposed contract would be for a two-year term commencing 3 September 2013 with the provision for yearly extensions up to a maximum of two years subject to satisfactory performance of the appointed contractors.  For the interim period, it was also proposed to access Braintree District Council’s Framework Agreement for building maintenance services. 

Cabinet agreed:

  (i)  The procurement of a new two-year term contract, divided into Building Lots, for the provision of Building Maintenance in Public and School buildings and Housing properties (where required) services commencing 3 September 2013, with the possibility of extending on a yearly basis up to a maximum of two years subject to satisfactory performance of the appointed contractors, on the terms detailed in the report;

  (ii)  That Cabinet Members be kept informed of progress of the procurement and that the decision to award the contract be taken by the Cabinet; and

 (iii)  That for the interim period (a maximum of 15 months), the Council access and select a provider from Braintree District Council’s current Framework Agreement to ensure continuity of service supply pending completion of the procurement and award of the new term contract.