Issue - meetings

Concerns a contractual matter (paragraph 3)

Received a report from the Corporate Director of Children’s Services seeking approval to continue with the tender arrangements for a framework  agreement  for the supply of i) dried, chilled goods and groceries, and ii) frozen goods, for a period for four years with no option to extend, with the London Borough of Havering as the lead authority. This is the continuation of the current purchasing arrangement previously led by the London Borough of Barking and Dagenham. This approach has the benefits of continued partnership with neighbouring authorities and continues to build on the success of other authorities joining the group and further strengthens the buying potential of a larger group.  The contracts are for the use primarily in school kitchens, social services establishments and leisure centres. 

This report sets out the tender process undertaken jointly with the following London Boroughs:  Tower Hamlets, Waltham Forest, Hammersmith & Fulham, Thurrock and Havering and advertised for use as an East London Contract.

Requesting approval to continue to work in partnership, tenders will be assessed on the basis of the  most economically advantageous  and the evaluation will include an assessment of their ability to provide  contract management and supervision, contract implementation to the standards required and, in particular, their  commitment to working jointly on product and menu development.

Agreed in order to assist the Council to achieve all of its Community Priorities and as a matter of good financial practise to

1. The continuation of the current consortium purchasing agreement to be lead by the London Borough of Havering;

2. The award of a framework agreement for the supply of:

  i)  dried, chilled goods and groceries

  ii)  frozen goods

for a period of four years, commencing 1 January 2009 and expiring on the 31 December 2013, on the terms set out in the report.