Framework Agreement for the Supply of Photocopiers and Multifunctional Devices
Concerns a contractual matter (paragraph 3)
Minutes:
Received a report from the Corporate Director of Regeneration seeking approval to use a Framework Agreement for the supply of Photocopiers with Multifunctional Devices (MFDs) for a period of four years with no option to extend the contract.
Agreed, in order to provide cost effective and value for money services, to:
(i) The award of a Framework Agreement for the Supply of Photocopiers and Multi-functional Devices, negotiated by the London Borough of Havering on behalf of the London Contracts and Suppliers Group, to Annodata Business Communications, NRG/Ricoh and Konica/Minolta for the period of four years beginning 1 June 2007 on the terms set out in the report;
(ii) The Head of ICT and Corporate Director of Resources ensure that no further devices are bought by the Council until there is a clear plan in place to reduce the number of devices across the Council over the next two years.
(iii) As part of the planned project to rationalize the Council’s corporate accommodation in the medium term, which will provide new flexible and modern facilities, the Corporate Directors of Regeneration and Resources ensure that further radical cost savings are delivered by reducing the number of devices.
(iv) The Head of ICT and Corporate Director of Resources introduce stronger controls as soon as possible to photocopying so that this is card-controlled and more tightly monitored. Officers will brief the portfolio holders for ICT and finance on the steps they take to achieve this.