Issue - meetings

Received and noted this report introduced by the Cabinet Member for Customer Services and Human Resources.

It was noted that the Appendix 3, the structure of Commercial Services and Transformation Unit, shows two specific structures.  This is because they are two separate work streams and to ensure that lines of responsibility are clearly drawn.

Agreed :

(i)  to appoint the Portfolio Holder for Customer Services and Human Resources and the Corporate Director of Finance and Resources as the two Council representatives on the Elevate Board;

(ii)  to appoint Councillor Carpenter as the nominated deputy for the Portfolio Holder for Customer Services and Human Resources and endorse the appointment of the Divisional Director of Assets and Commercial Services and the Divisional Director of Corporate Finance as the nominated deputies for the Corporate Director of Finance and Resources;

(iii)  to appoint the Portfolio Holder for Finance, Revenues and Benefits, as Chair, the Portfolio Holder for Customer Services and Human Resources and Councillor Butt as the Member representation on the Strategic Partner Board; and

(iv)  that the necessary amendments be made to the Council’s Scheme of Delegation to reflect the responsibilities for managing the Elevate Limited Liability Partnership agreement, the Strategic Partner Agreement and the Service Contract with Elevate and other associated legal documents, and that the Constitution be amended accordingly.

Further to Minute 45 (28 September 2010), the Cabinet Member for Customer Services and Human Resources presented a report outlining the governance arrangements for the new joint venture with Agilisys.

The Cabinet Member referred to the chart at Appendix 1 to the report which set out the structures for the delivery of the service via Elevate, as well as the role of the Strategic Partner Board, which will be a key influence on the activities of Elevate, and the client monitoring function within the Council.

Agreed, in order to ensure that robust governance arrangements are in place, to:-

(i)  Approve the governance arrangements for the joint venture with Agilisys as detailed in this report; and

(ii)  Recommend the Assembly:

a)  That the two Council representatives on the Elevate Board be the Portfolio Holder for Customer Services and Human Resources and the Corporate Director of Finance and Resources;

b)  That a Member (to be identified) be appointed as the nominated deputy for the Portfolio Holder for Customer Services and Human Resources and the Divisional Director of Assets and Commercial Services and the Divisional Director of Corporate Finance be appointed as the nominated deputies for the Corporate Director of Finance and Resources;

c)  That the Member representation on the Strategic Partner Board be the Portfolio Holder for Finance, Revenues and Benefits, who will Chair the Board, the Portfolio Holder for Customer Services and Human Resources, and a non-Cabinet Member (to be identified); and

d)  That the necessary amendments to the Council’s Scheme of Delegation be made to reflect the responsibilities for managing the Elevate Limited Liability Partnership agreement, the Strategic Partner Agreement and the Service Contract with Elevate and other associated legal documents.