Issue - meetings

Appendix 3 to the report is in the exempt section of the agenda at Item 14.

Further to Minute 127 (19 April 2016), the Cabinet Member for Finance, Growth and Investment introduced a report on proposals for the future use of the site and the associated funding issues.

The proposals for the site included:

·  The conversion of the upper two floors and part of the ground floor of the existing building to provide 17 units of temporary accommodation provision with associated resident facilities, reception, administration, and management areas;

·  The occupation of the remaining ground floor areas by a creative industries or arts company to ensure that the unique existing features of the building including the staircase, panelled rooms and chapel were retained and preserved; and

·  The development of the garden areas adjacent to the main building for a new build residential scheme comprising between 53 – 63 self-contained units (dependant on planning and detailed design) for families and couples in need of temporary accommodation.

Cabinet Members also noted the capital and revenue implications associated with providing either 62, 70 or 80 units of accommodation on the site and the proposed arrangements for procuring the necessary works.

The Cabinet resolved to:

(i)  Agree the scope of renovations to the upper two floors of the former Sacred Heart Convent to provide 17 units of temporary accommodation with associated amenity and reception areas utilising part of the ground floor;

(ii)  Agree the proposal to redevelop the surrounding garden and car park area to provide between 53 - 63 units (subject to planning and further detailed design) as specifically designed temporary accommodation in a courtyard arrangement, as contained in the outline design document in Appendix 2 to the report;

(iii)  Agree to seek a commercial occupier for the remainder of the ground floor space at the maximum rent achievable and at no net ongoing revenue cost, in accordance with the Borough’s focus on creating opportunities to encourage Creative and Arts industries to move to the Borough;

(iv)  Agree that the cost of the works be met from the General Fund, at between £7.3 and £8.4m depending on the confirmed unit numbers;

(v)  Delegate authority to the Strategic Director of Growth and Homes, in consultation with the Cabinet Member for Finance, Growth and Investment, to sign off the final Procurement Strategy for the appointment of a main contractor and associated consultants for the project following its endorsement by the Procurement Board, in accordance with the Council’s Contract Rules, the European Tendering Regime and Public Contract Regulations; and

(vi)  Delegate authority to the Strategic Director for Growth and Homes, in consultation with the Chief Operating Officer and the Director of Law and Governance, to procure the projects and award the respective project contracts.