Agenda and minutes

In accordance with the Council’s Constitution, Members are asked to declare any personal or prejudicial interest they may have in any matter which is to be considered at this meeting.

There were no declarations of interest.

Agreed.

Received a report from the Corporate Director of Regeneration seeking approval of proposals to deliver an improved, self-funding, support service of street naming and numbering with effect from April 2008.

Agreed, in order to assist the Council in achieving the Council’s Community Priorities of “Delivering Outstanding Customer Service” and “Raising General Pride in the Borough”, to:

(i)  Introduce an enhanced street name and numbering service with effect from 1 April 2008;

(ii)  The new service being self-financing and that the charge be determined as part of the annual review of Council fees and charges for 2008/09;

(iii)  Delegate responsibility for the naming and numbering of buildings and roads for which the Council is responsible to the Corporate Director of Regeneration; and

(iv)  The decisions on the naming of buildings and roads be made in consultation with the Leader of the Council, the relevant Portfolio Holder and the Local Heritage Officer.

Received a report on the Council’s revenue and capital position for the period 1 April to 30 September 2007.

Agreed, as a matter of good financial practice, to:

(i)  Note the current position of the Council’s revenue and capital budget as at 30 September 2007;

(ii)  Note the position and projected out-turn for the Housing Revenue Account;

(iii)  Note the action plans produced to alleviate the budget pressure to ensure that the necessary balanced budget for the Council is achieved by year end;

(iv)  The re-profiling of individual capital schemes as detailed in Appendix D to the report;

(v)  Note the six month update of the Local Land Charges service;

(vi)  Note the prudential and financial health indicators as at the end September 2007.

A full colour version of this report can be viewed at http://moderngov.barking-dagenham.gov.uk/ieListDocuments.asp?CId=180&MId=3228&Ver=4&J=3

Noted the performance management report for the second quarter of the 2007/08 financial year showing performance of the Council across the four major areas of performance, projects, pounds and people.  The report also detailed progress of those actions identified in relation to the first quarter results from 2007/08.

Agreed, in order to assist in achieving the Council Priority of “Improving Performance Across the Board”, to the implementation of the recommended actions for improvement as detailed in Appendix E to the report.

Agreed to exclude the public and press for the remainder of the meeting by reason of the nature of the business to be discussed which included information exempt from publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

Concerns a contractual matter (paragraph 3)

Received a report from the Corporate Director of Regeneration seeking approval to use a Framework Agreement for the supply of Photocopiers with Multifunctional Devices (MFDs) for a period of four years with no option to extend the contract.

Agreed, in order to provide cost effective and value for money services, to:

(i)  The award of a Framework Agreement for the Supply of Photocopiers and Multi-functional Devices, negotiated by the London Borough of Havering on behalf of the London Contracts and Suppliers Group, to Annodata Business Communications, NRG/Ricoh and Konica/Minolta for the period of four years beginning 1 June 2007 on the terms set out in the report;

(ii)  The Head of ICT and Corporate Director of Resources ensure that no further devices are bought by the Council until there is a clear plan in place to reduce the number of devices across the Council over the next two years.

(iii)  As part of the planned project to rationalize the Council’s corporate accommodation in the medium term, which will provide new flexible and modern facilities, the Corporate Directors of Regeneration and Resources ensure that further radical cost savings are delivered by reducing the number of devices.

(iv)  The Head of ICT and Corporate Director of Resources introduce stronger controls as soon as possible to photocopying so that this is card-controlled and more tightly monitored.   Officers will brief the portfolio holders for ICT and finance on the steps they take to achieve this.

Concerns a contractual matter (paragraph 3)

Received a report from the Corporate Director of Adult and Community Services proposing the tendering of improved Drug and Alcohol Support Services.

Agreed, in order to assist the Council to achieve its Community Priorities of “Improving Health, Housing and Social Care” and “Making Barking and Dagenham Cleaner, Greener and Safer”, to:

(i)  Approve the expansion of the young people’s Tier 3 service to include elements of Tier 2 outreach engagement with young people in Barking and Dagenham;

(ii)  Approve the procurement of Tier 2 and 3 Substance Misuse Services on the terms detailed in the report; and

(iii)  Nominate Councillor Mrs. Rush to be part of the tender packaging and evaluation procedures panel.