Agenda and minutes

In accordance with the Council’s Constitution, Members are asked to declare any personal or prejudicial interest they may have in any matter which is to be considered at this meeting.

There were no declarations of interest.

Agreed.

Received a report from the Corporate Director of Resources on proposals in respect of the Warren Fields and former Hainault Road Allotment site which are currently under a 50 year lease to the Council that is due to expire in 2024.

Discussions have taken place with the landlord, Crown Estate Commissioners, and the management of Cranfield Golf regarding future proposals for the land and it is proposed that the Council’s current lease be surrendered and that an extended lease for a reduced area be granted back to the Council, the land to be used for new football and rugby pitches for Warren Comprehensive School.  The remaining area will be leased directly by Crown Estate’s to Cranfield Golf for use as part of a new 9 hole golf course site, for which planning permission was granted by this Council and the London Borough of Havering in 2008.

Agreed, in order to assist the Council to achieve its “Clean” and “Prosperous” Community Priorities, to:

(i)  Approve the surrender of the whole plot of land, known as Warren Fields and the former Hainault Road Allotment Site, subject to the simultaneous completion by way of a new lease to the Council of the area shown as “Plot C” on Appendix 1 until 2044;

(ii)  Authorise the Corporate Director of Resources, in consultation with Legal Partners, to approve the final terms and conditions of the lease; and

(iii)  Note that “Plot C” will be converted into a new football pitch and a new rugby pitch for Warren Comprehensive School, and Cranfield Golf will fully fit out and fence off the new school playing fields to the Council’s requirements at no cost to the Council.

Appendix A to this report is contained within the private & confidential section of the agenda.

Further to Minute No 99 (16 December 2008), received a report from the Corporate Director of Resources on the outcome of the procurement process for a framework agreement contract for the provision of cleaning and janitorial supplies.  The procurement has been led by this Council on behalf of the London Contracts and Supplies Group (LCSG).

Agreed, in order to accord with statutory obligations and to ensure the Council has a cost effective and value for money contract, to the award of the Cleaning and Janitorial Supplies Framework Agreement to Bunzl Greenham on behalf of the London Contracts and Supplies Group (LCSG), on the terms set out in the report.

(The appendix to this report was contained in the private section of the agenda by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).