Agenda and minutes

Community Safety Partnership
Wednesday, 24 June 2020 10:00 am

Venue: Meeting held vitually

Contact: Jade Hodgson, Community Safety Policy Officer 

Note No. Item

2 minutes


Introductions and Apologies for Absence


The chair opened the first virtual CSP meeting and introductions and apologies were made. The board welcome new members for the BD Collective, National Probation Service and Metropolitan Police Service. Joining members for this meeting was Councillor Jones on behalf of overview and scrutiny committee and Councillor Carpenter.


2 minutes


Declaration of Interests

Members of the Board are asked to declare any personal or prejudicial interest they may have in any matter which is to be considered at this meeting.


No declarations of interest to note.


5 minutes


Minutes and Action Log pdf icon PDF 125 KB

Additional documents:


The minutes from December CSP board were reviewed and confirmed as correct. Actions from previous meetings were discussed and closed where relevant. The chair requested any outstanding actions to be followed up and reported back to Jade Hodgson.


10 minutes


The BD Collective pdf icon PDF 206 KB


The BD Collective is funded by the council and is made up of a collective of organisations working together in collaboration to connect people, projects, and places. The programme seeks to do something different, working together to strength the voluntary sector. The Civil Society Report sets out several values that have been adopted by the BD Collective which will shape the way in which the programme will work. The programme work on four elements shifting power, accountability, connection, and trust and aims to.

·  Give opportunities for people to contribute and shared decision making

·  Shift of power and make sure everyone is heard

·  Offer environments of learning, mentoring, and budding to share good practice

·  Create an environment of accountability

·  Build trust with people and communities

·  Increase collaborative working including facilitating cross sector collaborations

·  Build consortiums

·  Task and finish groups

·  Support to organisations to access funding

·  Market research

·  Work with partners to shape a local giving model


Hazel North-Stephens questioned whether there are leads for specific strands of work, as this is not a structured approach there are no dedicated leads. Fiona Taylor asked what support is available for smaller organisations in preparing for bids and funding opportunities. The BD Collective are exploring how to build capacity to support organisations, looking at the development of a market approach to identify the need across the borough, how organisations can deliver against the need and what support from BD Collective can be provided.


ACTION: Nathan Singleton to share a list of organisations involved in BD Collective


Mapping of Youth Provision pdf icon PDF 659 KB


Community Safety commissioned the co-ordination and mapping of youth provision across the borough as is part of the wider Lost Hours campaign to reduce levels of offending, group violence and exclusions.

·  Maps services funded by council budgets, grant funding and external resources.

·  The interactive map will be available for people to use to find suitable services depending on locations, costing, age range and level of service.

·  Consultation and engagement was undertaken with services, providers and young people engaging with over 150 people

·  Support from LADO and safeguarding to develop a disclaimer to show that the council does not hold responsibility for programmes listed as not all are funded by the council and relevant checks undertaken. Responsibility sits with the parent/carer or young person to ensure they make relevant checks

·  257 listed activities which are broken down into 12 categories (Afterschool clubs, community groups, uniformed youth groups, youth centres and clubs, information advice and support, creative, mentoring training and therapy, leisure centres, performing arts, sports, alternative education and training, children centres/libraries.

·  70% of the activities are free

·  The offer is broken down into level of support (75.5% universal, 18% targeted, 5% intensive, 1.5 % specialist)

·  The most underserved wards in the borough are River and Eastbury with 1 programme on offer - River ward is of particular concern because it has the 3rd highest proportion of under-16’s in the borough

·  Gascoigne is also of concern with only 5 activities which is disproportionately low for the second highest ward population of young people

·  The most served wards are Abbey, Thames, and Village

·  Breakdown of services by age (23% for under 11 years, 74% for 11-18 years, 3% for 18+). This shows a real gap in provision for those post 18 years

Next steps

·  Review recommendations within the attached report

·  Community safety have agreed in the interim to update the mapping ready for the launch of the Lost Hours campaign

·  Agreement on long term management the interactive map

·  Bids and funding opportunities need to be explored to commission services to fill the gaps or lower offers of provision in specific wards and age ranges


Steve Thompson questioned whether a launch of August was to soon if services are not currently delivering. Nathan singleton noted that the lost hours times have changed due to young people being out of schools and with restrictions easing there is more need for youth provision services to be up and running.  Councillor Worby agreed, highlighting timing for the launch is key, with partners we need to discuss how lost hours can be stepped up ready for when schools go back and what support we can provide during the summer period. April Bald noted the importance of the work and the gaps identified marry with the gaps that partners working with young people at high risk of exploitation have been concerned about. Hazel North-Stephens noted connections could be made with providers with an offer of an E-Learning safeguarding training package.


15 minutes


COVID-19 Impacts and delivery of domestic abuse pdf icon PDF 735 KB


Since March 2020 there have been several conversations taking place in relation to Domestic Abuse. Social media and news have promoted campaigns to raise profile of domestic abuse and how it would impact those stuck in unsafe homes. There have been significant impacts during COVID-19.

·  Increase in contacts into services

·  66% increase in calls to national domestic abuse helpline and 1000% increase via online platforms when compared to previous year.

·  Contact analysis has shown professionals, family and friends are reaching out as well as survivors which is also reflected in helplines.

·  Average of 240 open cases and 60 others (helpline support/open referrals).

·  Calls to the East Area Police increased in March and April 2020, work has been done to identify is the increase is related to COVID-19 or seasonal trends. Upon review the trajectory is up on a season trend but at a higher rate.

·  Operation Encompass saw an initial increase, work with Education and Safeguarding has been done to ensure correct information is shared with schools.

·  Respect phonelines contacts increased more than survivors’ phoneline

·  Counting dead women from the CEO of NIA reviews the number of women who have died because of domestic abuse which doubled in first 3 weeks of lockdown

·  Community safeguarding - started to work with cultural partnership to create a suitable campaign with residents and survivor group creating #BDProtect

·  Tenancy sustainment team contact individuals linked to MARAC to run welfare checks and provide information and direction to support.

·  Safe Spaces – there is now a national campaign to make pharmacies safe spaces, B&D started this work before the national campaign came into being. We are working with pharmacies to design and print 75,000 pharmacy prescription bags with helpline contacts which is enough to be used by 25 pharmacies for three months. Keen to explore this with supermarkets but facing challenges to engage.

·  DV Flag East had seen a huge increase in referrals, exploring how this can be expand this into neighbouring boroughs.


Although there have been significant impacts, there have been positive outcomes such as improved partnership engagement, the way services have been delivered, increased outcomes and connections have increased with weekly MARAC, meetings with children care and support, all services, organisations have been able to work differently that has improved response to DA as a whole which has been rewarding.


ACTION: Hazel North-Stephens to connect the young people abusive behaviours work to the YOS

ACTION: Hazel North-Stephens to contact Jennie Coombes for connections at ASDA and Stephen Clayman for connections at Tesco


10 minutes


Whole system response to perpetrators pdf icon PDF 51 KB


A new approach to working with perpetrators of domestic abuse is being explored to reduce the impact on survivors having to move from their home, away from connections of support networks and services, and moving children from schools. Following the increase of perpetrators reaching out for support has support the development of a new approach to working with perpetrators and support survivors. An innovation working group has been developed with range of partners and services to start to understand the risks involved, impacts and supporting legislation. The work has adopted 3 phase approach.

·  Phase 1 – research, horizon scanning and agreeing governance. A briefing for cabinet is being written to set out the plans for this workstream. The programme will take learning from dispersed units and set ups where people live together such as sheltered accommodation and rehab centres.

·  Phase 2 - working with current service providers to conduct real world test and learn, exploring what challenges may be faced and reviewing procurement. Paper aims to be presented to Cabinet in sept 2020 to seek funding.

·  Phase 3 – should the programme get authorisation to progress regular updates will be delivered through the agreed governance streams.


The messaging needs to be clear, that perpetrators are not being prioritised but is a programme to support survivors to remain in their homes and keep their support networks. Consultation will be undertaken, Councillor Worby and Elaine Allegretti have developed plans for wider consultation. Councillor Worby highlighted the importance of this work and people understanding the context of the programme being designing suitable plans for survivors. COVID-19 has prompted partners to come together to look at a new approach. Councillor Jones echoed this but raised concerns around rehousing perpetrators giving them new opportunities to continue behaviours. It was noted that perpetrators will only be made offers on housing if they are fully engaged in services and interventions. April Bald agreed that partnership working has improved and questions if the Safe and Together approach would be built into this work. It was noted that Safe and Together has been delayed to November 2020 due to demands on social care.


15 minutes


COVID-19 Impacts and delivery of Youth Offending Service pdf icon PDF 33 KB


The Youth Offending Service (YOS) have continued to run business during COVID-19 virtually. The YOS have managed to work over 80% capacity, maintaining court processes and day to day contact. Overall young people have been happy with virtual contact, a review will be done to identify who there can be balance with face to face and virtual contacts once restrictions are lifted. 

·  The Youth Justices Board (YJB) have maintained contact with YOS

·  PAN London meetings are being held with borough YOS teams

·  Virtual contacts, video calls have been ongoing, and levels of contact has maintained, where risk is increased or increased concerns joint face to face visits are held whilst maintaining social distance and utilising PEE

·  Prison visits for young people in custody and on remand are still suspended but regular contact with secure estates have been in place.

·  Prisons have been maintaining social distance and putting young people into bubbles

·  Education and social work staff have been not been in since start of COVID-19, but this is looking to be slowly reintroduced

·  For those on remand and approaching 18 years work is being done to progress sentencing to reduce impact on youth/adult court.

·  A small youth court is still function dealing with urgent high risk cases, breach of orders and YOS are dealing with overnight arrest and charges straight to court

·  Throughout COVID-19 there has been positive partnership working with MPS including delivery of out of court disposals

·  Transfer of cases from YOS to NPS or CRC have been on hold, NPS and CRC are now starting to take transfers for cases with a minimum of 5 months on their order

·  Local trends have shown the ongoing drugs market and involvement in county lines

·  Reports have dropped for missing persons, arrest for drug offences and offending however this is starting to increase

·  Around 94% of panels have been held virtually and have been added by parents, young people, volunteers, YOS and interpreters

·  Risk management panels have increased to help staff manage and concerns and risk and development of suitable plans

·  Reparation community based projects have been on hold but are now reopening ensuring social distancing, PEE and are within proximity of their homes.

·  YOS are now partaking in MPS to high risk offenders


Nathan Singleton raised that although missing incidents appear to be reducing there are concerns around underreporting due to schools being closed. The YOS are continuing to engage with young people to check safety and wellbeing but understands the challenges and reasoning behind the reductions. Pip Salvador-Jones questioned what the impact would be on young people on remand and courts dealing with only urgent business. The impacts would be on administration of writing pre-sentencing reports for the backlog of cases.



Early Release of offenders and reform of probation services


The Ministry of Justice (MOJ) made the decision to unify services bringing them under the umbrella of National Probation Service (NPS). Community Rehabilitation Company (CRC) currently deliver unpaid work and specific programmes with exception of sex offenders programme which from June 2021 merge with NPS. The aim will be to give greater control over staffing, resources, protecting the public and allowing interventions to be delivered flexibly. NPS have designed a dynamic framework that will allow direct commissioning of interventions incorporating voluntary and private sector. The structure is across 11 regions across England and Wales each with a regional director, NPS will be retaining colleagues from CRC to continuing to deliver effective services. Partnership working will continue and commitment to service delivery and improvements will not be affected.


During COVID-19 delivery has continued, Barking and Dagenham high risk cases are being seen out of Ilford offices or via doorstep visits, all other cases are being contact via telephone. Services are entering recovery phase with the aim to open following completed risk assessments. MAPPA meetings are being held virtually and processes are in place to ensure NPS and CRC can start accepting transferred from youth to adult services.


10 minutes


Prevent Peer Review Update


Restricted due to content of information.

15 minutes


East Area BCU update


Restricted due to content of information.

20 minutes


Crime and Disorder Strategic Assessment


Restricted due to content of information.



5 minutes


Forward Plan pdf icon PDF 120 KB


The board discussed and agreed agenda items for September 2020 board meeting.


5 minutes


Any Other Business


April Bald informed members that the Contextual Safeguarding and Exploitation group will now be the main meeting for keeping children and young people safe priority and will be supported by the YOS board to ensure the wider work around children and young people that doesn’t sit within the YOS board remit can be monitored. The LBBD Community Safety Partnership Plan has been updated to reflect these changes.


Hate Crime and Tension Monitoring has been chaired by Andy Opie on an interim basis. A review of the membership has been undertaken which has seen an increase in attendance with representation from faith and community leads. The IVOLT monthly meeting has been operating well, there has been increased buy in with partners agencies focusing on the priorities specific to IVOLT.  The managing offender’s subgroup needs to be reviewed to ensure the right information, intelligence, and data is being presented and subgroup can drive forward the recommendations from local plans. The Violence against Women and Girls are interested to explore tri-borough VAWG meeting, since working closer with police and reviewing commissioning services and processes there may be opportunities for a tri-borough meeting. Prevent have been having conversations around social, mental, and emotional learning towards violence and are keen to share details through partnership and explore funding to deliver in Barking and Dagenham.


The meeting concluded and agreed that the MPS will be chairing the September 2020 Community Safety Partnership Board.


5 minutes


Safer Neighbourhood Board Update pdf icon PDF 216 KB


No update to note.


Performance Report


No update to note.


2 minutes


Date of Next Meeting

Community Safety Partnership Board

Wednesday 30 September 2020, 10:00am-13:00pm

Barking Learning Centre, Conference Room


Community Safety Partnership Board

Wednesday 30 September 2020, 10:00am-13:00pm

MS Teams or Barking Learning Centre, Conference Room (TBC)